Tip of the Week – Quality Assurance and Training Connection

Empower representatives to take ownership.

August 19 - Make sure representatives know they are empowered to take ownership of their calls by listening to the customers and taking care of their needs. QBQ! The Question Behind the Question: Practicing Personal Accountability at Work and in Life written by John Miller teaches that when something goes wrong, you do not blame someone else for the problem. The contact center representatives should look at the problem and ask themselves, “What can I do to handle this issue?” When the agents take ownership of the problems, the customers feel like the representatives truly care about their problems. This builds confidence with the customers that your company is ready and able to meet their needs. Note: This week's tip is provided by Debbie Short of Cokesbury, retail division of The United Methodist Publishing House. She can be reached at dshort@cokesbury.com.

sitemanager2019-08-21T16:43:35+00:00

Tips on Data and Numbers – Opportunity, Creation and Sharing. (Part 2)

January 15 - This series of tips are related to Data and Numbers. Last week, we talked about the Opportunity to present Data and Numbers. This week, we will discuss Creation. The Creation of a report or presentation sharing data and numbers requires that you reflect about what you are going to share, where the attention of result should be, and understand what will be done once the reviewers see the presented information. When faced with creating your presentation, I would share that there are three considerations: Your presentation is like a clean sheet of paper and you get to create the design. This is great if you are a creative person and love the ability to control the message. Create a focal point versus getting lost in a detailed spreadsheet. Instead of having a crazy detailed Excel spreadsheet (that has so much data – but no one can read [...]

sitemanager2018-01-17T00:02:14+00:00

The “PGFC” of customer service.

November 20 - Last week’s tip focused on identifying the “why” of performance problems before coaching begins. The tip included information about agents perhaps not performing because they might feel pressured to meet handle time numbers. “It is natural to assume that if someone has not performed and followed through on a call-handling technique that they must need more training. However, the person may actually know how to do the technique, but is being influenced by pressure to meet handle time numbers and therefore skipping through some of the call steps. It’s crucial to identify the reason for the gap before beginning the coaching process.” I hear this a lot on calls as I listen to agents. Some agents have his/her own pace and they simply may seem like they are rushing the call and missing minor targets on the form. I would suggest that you encourage the agents to “Pace” [...]

sitemanager2017-12-06T13:34:21+00:00

Creating passion for the job from your team members (part 2).

October 2 - Last week’s tip started the conversation about how to help your employees find the work they love to do. Here are three examples of how an employee’s passion was put to work in the call center: One employee had taken classes on desktop publishing. Her supervisor suggested she put those skills to use and create a team newsletter. The newsletter was a big success and became a regular monthly publication. Another agent that had an interest in photography offered to take pictures around the center and the newsletter added photos of team events and awards and served as a nice keepsake. Other teams joined in and the newsletter spread to be a call center-wide project, with many different agents sharing their talents and skills at poetry, cartoons, and interviews. One call center had a problem with scheduling for weekend coverage. The supervisor noted that several of the staff [...]

sitemanager2017-10-02T21:46:21+00:00

How the phone is answered is an important first impression.

July 31 - When was the last time you called your business? I recently spoke at a conference. After the speech, the client gave me a gift: the list of everyone in the audience with their contact information. She suggested I pick up the phone and let everyone know they should hire me to speak at their next meeting. (Now, that’s a nice gift!) So, a week later our team picked up the phones and started “smiling and dialing.” We connected with a good number of the people who responded positively to our calls, but that’s not what this is about. It’s about how a company’s phones are answered – and you can probably guess, this is more rant than rave. The number of companies that messed up their first impression was ridiculously high. About a third of the way into the calls I realized we should have done a formal [...]

sitemanager2017-08-03T14:39:48+00:00

It takes WILL as well as SKILL and KNOWLEDGE.

June 12 - In attending a professional training seminar recently, I learned that the critical success factors in selling are like a pyramid. At the base of the pyramid is WILL. The characteristics of WILL are: persistence, resilience, positive attitude, being a team player, confidence, and the motivation behind what you are doing. In a nutshell, how hard do I want to work on a particular project, task, job, or training? It is the level of determination I possess. The second part of the pyramid is KNOWLEDGE: the product or technical information we have, our customers, the market we serve, those we are in competition with, and the selling processes. Over time all of this can be taught, learned, and even mastered. The other side of the pyramid is SKILL: our tone, rapport, presence, relating, questioning, listening, positioning, and checking. Having superior skills is not only necessary, but it is very [...]

sitemanager2017-06-14T11:36:49+00:00

How to conduct a calibration session.

March 13 - Last week’s tip started our conversation on calibration with a discussion on why calibration is important and the benefits of calibration. This week we will look at some how to conduct a calibration session. The following basic steps are prerequisites to consistent calibration: Every employee responsible for monitoring and scoring contacts should have an excellent working knowledge of the contact center’s services. Those doing the monitoring must understand how the standards are administered. Those doing the monitoring should be given formal training in the program, as well as relevant documentation on criteria and definitions. The following describes some tips for a successful calibration session: Schedule at least one hour of uninterruptible time. Choose a facilitator. The role of the facilitator is to direct discussions, take notes and keep the team focused. Observe a contact and have all participants use your monitoring form to make notes and score the [...]

sitemanager2017-03-14T20:33:49+00:00